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Notary Exam Revision: Key Regulations and Practices, Exams of Advanced Education

Virginia Union University (VUU)Advanced Education

A concise review of key aspects of notary practices and regulations, focusing on ohio notary law. It covers essential topics such as the prohibitions for notaries, the validity and renewal of notary commissions, proper procedures for acknowledgements and affidavits, fee regulations, and penalties for non-compliance. The material is presented in a question-and-answer format, making it useful for exam preparation and quick reference. It also addresses electronic notarization and the importance of adhering to legal requirements to avoid penalties. A valuable resource for individuals preparing for a notary exam or seeking to understand the duties and responsibilities of a notary public.

Typology: Exams

2024/2025

Available from 05/14/2025

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NOTARY EXAM REVISION UPDATE
Can a Notary practice law? - A notary is specifically PROHIBITED from practicing law, unless
he/she is already an attorney
Are notaries commissioned for their specific county of residence? - NO. Notaries are
commissioned for the entire state of Ohio but should still apply through their county of
residency.
When must an applicant take their notary exam? - Within 90 days of receiving test instructions.
An applicant who fails to pass the exam may not file a new application for re-examinations
sooner than... - 30 days
Notary Public Commission is valid for how long? - 5 years. It must be renewed every five years
unless you are an attorney.
When should you make your application for renewal? - 90 days before your commission expires,
it takes 3-4 for renewals to process.
If your name changes during your commission can you still practice as a notary? - YES. You must
indicate your name in which the commission is issued using (parentheses) on the document
notarized.
If you perform notary duties after your commission has expired what are you subject to? -
Forfeit of $500, a $500 fine and ineligible for reappointment of a notary.
If your commission is expired and you notarize something does the notarization still count? -
YES, it is still valid. This is to protect citizens from improper notary practices.
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NOTARY EXAM REVISION UPDATE

Can a Notary practice law? - A notary is specifically PROHIBITED from practicing law, unless he/she is already an attorney Are notaries commissioned for their specific county of residence? - NO. Notaries are commissioned for the entire state of Ohio but should still apply through their county of residency. When must an applicant take their notary exam? - Within 90 days of receiving test instructions. An applicant who fails to pass the exam may not file a new application for re-examinations sooner than... - 30 days Notary Public Commission is valid for how long? - 5 years. It must be renewed every five years unless you are an attorney. When should you make your application for renewal? - 90 days before your commission expires, it takes 3-4 for renewals to process. If your name changes during your commission can you still practice as a notary? - YES. You must indicate your name in which the commission is issued using (parentheses) on the document notarized. If you perform notary duties after your commission has expired what are you subject to? - Forfeit of $500, a $500 fine and ineligible for reappointment of a notary. If your commission is expired and you notarize something does the notarization still count? - YES, it is still valid. This is to protect citizens from improper notary practices.

What words must a notary seal contain? - 1. "State of Ohio" OR 2. "Notarial Seal" OR 3. "Notary Public" (Who, What, Where) What must the notary do if the seal does not contain the notary's name? - Print, type, or stamp his name and expiration date legibly on each document he notarizes. Define an acknowledgement - A formal DECLARATION by a person executing a document, made to an official authorized by law to take that acknowledgement (such as a notary), that "the person executed the document freely and voluntarily for the purpose set forth in the document" If the document has been acknowledged and certified by an official, can it be introduced in court without further proof of its proper execution? - YES. A notary seal is considered sufficient evidence for the authenticity of the signature. What's the process for gaining acknowledgement? - 1. A person brings a document to a notary and acknowledges to the notary that the signature is his/her own, signed freely, voluntarily and without duress

  1. The notary must obtain satisfactory evidence that he/she is the person described in, and executed the document
  2. The notary then signs and stamps the document, certifying that it was acknowledged in his/her presence Can an acknowledgement happen remotely, such as over the phone? - NO. The person acknowledging the signature must personally appear before the notary. They must prove who they are with ID (preferably with Photo included)

What's an oath? - A declaration by a person before an officer authorized by law to take oaths, that what the person has said or is about to say is true. OR as a promise that the person will faithfully perform certain acts How do you make it a "proper oath"? - It must be substantiated by an 'appeal to God to witness the sincerity of the statement.' What if I'm a godless heathen, do I still have to take the oath? - NO. Ohio law permits people to take an "Affirmation" rather than an oath for religious reasons What's an affirmation? - A solemn declaration before an officer promising the truth or to perform certain acts, but not accompanied by the whole God bit. Often a notary is called upon to administer an oath or affirmation in connection with the execution of an affidavit. So.. What is an affidavit? - A written statement of the facts, the truth of which is sworn to or affirmed before an authorized officer, and followed by the official statement of the officer saying that the affidavit was signed and sworn to in his/her presence. What's the process for certifying an affidavit? - 1. Identify the affiant (Dude giving you the affidavit)

  1. Administer the oath
  2. Have the affiant sign in your presence
  1. Compltete and execute the certification as notary public Well what if they sign the affidavit before meeting you? - DO NOT SIGN THE AFFIDAVIT. Affidavits MUST be signed in the presence of a notary, AFER the oath is administered. Can I certify my own affidavit in which I am a party? - NO. NO. NO. Can I certify affidavits of family members? - YES. as long as you have no interest in the affidavit. What are the fees involved with affidavits? - 1. $2.00 for administering the OATH
  2. $1.50 for certifying the affidavit Are fees cumulative? Or can you charge multiple fees in one transaction? - NO. pick one IF you are going to charge. Which we are the library and we do not charge. What's a deposition? - Written testimony of a witness taken after an oath/affirmation has been administered.
  • It would be a good idea to consult an attorney before notarizing these What is a protest? - A declaration executed by the notary that the notary presented a bill of exchange or promissory note to a person for acceptance or payment and that it was refused
  • You won't be asked to do this much, if ever, but the fee is $1.