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Moodle Assignment Marking: Hiding Submissions and Grades before Marking, Study notes of School management&administration

Edinburgh College of Art (ECA)School management&administration

The steps to hide assignments and corresponding grades in Moodle before marking, ensuring students cannot access them. It also covers using a grading worksheet for offline marking and bulk uploading marks to Moodle and SAMIS.

What you will learn

  • How can I transfer grades from Moodle to SAMIS using the Grade Transfer plugin?
  • How can I hide assignments and grades in Moodle before marking?
  • What are the advantages of using a grading worksheet for marking Moodle assignments?

Typology: Study notes

2021/2022

Uploaded on 09/27/2022

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Created by the Centre for Learning & Teaching (April 2020)
Marking a Moodle Assignment (when used as an alternative to Exams)
Mixed Approach: Offline Marking, Recording Grades Online (in Moodle).
Preparing for Alternative Assessment marking
The first step is to ensure that marks and feedback are hidden from students in Moodle prior to the
commencement of marking. This requires hiding the Assignment submission point and the corresponding
Gradebook item as outline below:
Hiding the Assignment submission point and Gradebook item
Once you are ready to mark the submissions you should hide the submission point so that students can no
longer see it. This will prevent them from editing their submissions.
Manually hide the Assignment submission point
- Turn Editing on.
- Select Edit next to the submission
and select Hide from the drop-down
list.
The submission point will now be greyed-out, this reflects that students will no longer be able to see or
access it.
Before starting to mark you should also make sure the submission is hidden in the Moodle Gradebook. This
will prevent students seeing any grades or feedback. Grades for ‘exams’ should be shared with students via
SAMIS only, following moderation.
Manually hide Gradebook item (grades)
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Download Moodle Assignment Marking: Hiding Submissions and Grades before Marking and more Study notes School management&administration in PDF only on Docsity!

Marking a Moodle Assignment (when used as an alternative to Exams)

Mixed Approach: Offline Marking, Recording Grades Online (in Moodle).

Preparing for Alternative Assessment marking

The first step is to ensure that marks and feedback are hidden from students in Moodle prior to the commencement of marking. This requires hiding the Assignment submission point and the corresponding Gradebook item as outline below:

Hiding the Assignment submission point and Gradebook item

Once you are ready to mark the submissions you should hide the submission point so that students can no longer see it. This will prevent them from editing their submissions. Manually hide the Assignment submission point

  • Turn Editing on.
  • Select Edit next to the submission and select Hide from the drop-down list. The submission point will now be greyed-out, this reflects that students will no longer be able to see or access it. Before starting to mark you should also make sure the submission is hidden in the Moodle Gradebook. This will prevent students seeing any grades or feedback. Grades for ‘exams’ should be shared with students via SAMIS only, following moderation. Manually hide Gradebook item (grades)
  • Select the main page of your Moodle course and from the Course administration block select Gradebook setup.
  • In the row for the Assignment you wish to hide, under the Actions column, click Edit.
  • From the drop-down menu, select Hide. The Assignment colour will be greyed out to indicate the item is now hidden.

Using a Mixed Approach

If your assignments are alternatives to exams, then you may not be intending to provide written comments and marks for students to see. However, you may still want to annotate submissions and keep copies in the Moodle submission point for reference later (e.g. during moderation). Similarly, you can keep track of marks and feedback in a Grading worksheet which can bulk upload marks to Moodle. Marks can then subsequently be transferred to SAMIS using Grade Transfer. Pros  No internet connectivity required whilst marking.  Can use preferred tool/method to annotate scripts.  Multiple markers can download their own copies of the submissions and Grading worksheet to mark separately before conferring on final marks.  Annotated submissions can be uploaded in bulk back to the Moodle submission point for future reference.  Grading worksheet can upload marks/comment in bulk back to the Moodle submission point. The Unit Convenor can then transfer grades to the relevant assessment item in SAMIS without the need to reformat .csv files or seek help from Programme Administrators. Cons  The Moodle submission point must be fully hidden from students, including in the gradebook so that there is no chance of them seeing the marker comments or marks.  Staff must make sure they don’t change the filenames - or extensions – (of the submission files or the grading worksheet) in order to successfully upload back to Moodle. Any changes can lead to errors.

Download all submissions

  • Turn Editing on and select the relevant submission point.
  • Select View all submissions.
  • In your Downloads folder right- click on the zipped folder and select Extract All.
  • A new folder will be created that contains editable versions of the submission files. Do not change the file names We have recommended that all ‘exam alternative’ submissions be uploaded in PDF file format. If you want to annotate these files you have two options:  Use the annotation tools in your PDF software (such as Adobe Reader).  Convert the file into MS Word and use the commenting feature (under the Review tab). This should be used with caution as converting in this way can affect formatting and diagram/table layout. Students should not be disadvantaged by this so please refer to the original PDF where this occurs. Likewise, if you change the file type (e.g. convert PDF to .DOCX), then files will need to be re-saved as a PDF if uploading into Moodle. If you intend on adding handwritten annotation, please see our digital annotation guidance.

Uploading annotated submissions to the Moodle submission point

  • When you are ready to upload annotated files back to the Moodle submission point, group all the files into a zipped folder. Note: it’s important you only group files, and not folders into your zipped folder.
  • Select all the files by clicking and dragging the mouse over them. Or, select the first file and then holding down the SHIFT key select the final file.
  • With all the files highlighted, right- click and select Send to , and then select Compressed (zipped folder).
  • You can rename the folder with something meaningful.

Note: to double-check you have not accidently included any folders in the zipped older you can open it (by double clicking on it).

  • Return to the Grading screen by selecting the Assignment and View all submissions.
  • From the Grading action drop-down menu select Upload multiple feedback files in a zip.
  • Drag and drop the zipped folder into the Upload a file area. (Or, use the Choose a file button to find it).
  • Click the Import feedback file(s) button.
  • Check the confirmation notice and click Confirm. Note: If you receive an error message at this point please check that:  the file names are the same as the ones you downloaded  there are no folders in the zipped folder you uploaded In the Grading screen you will see the feedback files listed in the Feedback files column.
  • Drag and drop the Grading worksheet into the Upload a file area. (Or, use the Choose a file button to find it).
  • Click the Upload grading worksheet button.
  • Check the confirmation notice and click Confirm. The Grading screen will show the updated records.

Transferring grades to SAMIS

The Grade Transfer plugin facilitates transfer of student Grades from Moodle to SAMIS (the student records system at the University). If you are the named course Unit Convener in SAMIS for your corresponding Moodle course, the Grade Transfer setting will appear in the Assignment settings whenever you create or edit an Assignment within the corresponding Moodle course. For full details view the Grade Transfer page on the CLT Hub but initially you will need to:  View the check list that will help you to determine whether your Moodle Course and Assignment can utilise Grade Transfer (there are some caveats).  View the user guide and a screencast video demonstrating setup and use of Grades Transfer.