Redlands Unified School District
CLERICAL SPECIALIST
DEFINITION
Under general supervision, perform specialized and responsible clerical and accounting tasks;
responsible for a functional unit of activity which may include directing clerical personnel and/or
coordinating and organizing the functions and activities of other personnel; perform routine
administrative tasks for more than one manager/supervisor; and do other related work as required.
EXAMPLES OF DUTIES
Perform specialized and technical clerical work involving analysis of a variety of materials and a
thorough familiarity with policies, regulations, practices, terminology, and applicable legal provisions;
may organize, coordinate and lead personnel; compile a variety of narrative and statistical reports;
investigate, search and locate sources of information; devise forms to compile and abstract data, and
determine report formatting; answer questions regarding complex and technical data, give
explanations of laws, policies or procedures; may perform complex and technical accounting and
clerical functions using independent judgment, referring only unusual matters to supervisors; establish
and maintain alphabetical, numerical, subject matter and other classification files and catalogues; type
from rough drafts, notes and use transcription equipment; prepare indices and cross reference files
concerning a variety of files and records; initiate and receive a variety of telephone and personal
contacts from District employees and the public concerning the technical and responsible functions of
the work unit; may assist in the orientation and training of personnel; operate a computer terminal,
word processing equipment, and prepare input material for use with a computer-assisted information
management, storage and retrieval system; may assist District personnel and the general public in
completing a variety of forms and documents; may coordinate posting of information and data to
records and/or files which have legal, administrative, or confidential significance; may contact and
assign substitute personnel to replace absent employees; may contact District personnel by paging
and two-way communication devices in dispatching emergency and routine work assignments; may
maintain accounting records required for open purchase orders; may maintain petty cash account;
may provide input into the performance evaluation of other clerical personnel.
EMPLOYMENT STANDARDS
KNOWLEDGE AND ABILITIES
Knowledge of:
Standard office practices, procedures and techniques;
Correct English usage, spelling, grammar, punctuation and arithmetic concepts;
Computer terminology and a working knowledge of various software programs;
Basic techniques and strategies of planning and organization;
Effective reception and/or telephone techniques, correspondence and report writing and proofreading;
Standard office machines, equipment, and computers, including transcription and word processing
equipment;
Operational procedures, policies, rules, regulations and legal provisions specific to the assignment.
Ability to:
Perform complex and specialized clerical work utilizing independent judgment, and requiring speed
and accuracy;
Utilize database retrieval and management systems;
Prepare clear, concise and comprehensive reports;
Organize, coordinate, and lead the work of personnel;
Accurately interpret legal mandates, District policies, rules and regulations, and apply them to a
variety of operational procedures;
Understand and carry out oral and written directions;
